In the past decades, Bangladesh has been an emerging country in the apparel industry. It is now the second-largest exporter of readymade garments. Bangladesh has achieved this milestone because of the contribution of the workers in the apparel industry. Along with that, new technologies are working as a helping hand.
Hr payroll software for apparel in Bangladesh is contributing to achieving rapid success. Because they are benefitting the industry in multiple ways. Here are some reasons you should adopt hr & payroll software in your company.
Payroll software ensures the recording of employees’ financial data in an automated fashion. This software simplifies the transactions, records, updates of employee’s salaries, deductions, bonuses, payslip generation, and net pay for a specific period.
Administrative efficiency
In the apparel industry, there is a huge workforce. The more workers the tougher it gets to administer. It’s no less than a nightmare to control them with a traditional system. You can not track their basic information.
Paper-based systems take an excessive amount of time and there always remains a chance of making an error.
Employee self-service
This simple function can make a huge difference in your organization. Hr software should encourage the engagement of the workers of all the departments.
In the apparel industry, it is more important to keep the connection better. If the employees get a chance of self-service it will enhance the participation of the employees.
Employees can manage some of the data as their need and it will make them efficient in using the software. By this feature employees will be able to update their personal information, changing shifts, working hours, day-off requests.
By using the payroll software they can get the online paychecks, statement of deductions, etc. This will make the managers work half done by the employees themselves.
Employee calendars
In Bangladesh, the apparel industry has a huge workforce normally. That’s why it becomes tough to maintain the data for their absences, sick leave, overtime, etc.
You can have a glance at the calendar and know how many days an employee is taking leave, why they are in leaving if they are crossing the left limit or not if they should be at work or not. All of these are now at fingers’ end. You can handle those conveniently.
Cost-Efficient
HR and payroll software will help to reduce the costs of maintaining employee records. As you are going digital, you will no longer waste money on manual data maintaining. No cost of employing any extra workers for doing these jobs.
By using the software you can manage a huge workforce with a minimum number of HR professionals. This, as a result, will save money from being wasted.
Tax updates
Payroll software gets updated in real-time. If you miss any updates about the new tax rules, you don’t need to worry.
This software will update you about everything about tax. It will notify you of what changes have been made with new tax rules.
Reminders
Managers have to perform many important tasks daily. Sometimes it is not easy to cope with the hectic schedule. They may forget some important tasks.
Usually, managers maintain a small diary for this, but now they can use reminders of HR software. This software will remind them about scheduled tasks.
Access to information
Gone are those days when managers used to depend on the spreadsheet for keeping track of employee data. When the data is stored in central storage it becomes easier for all the associated people.
More people can make the best use of the data. In an apparel company where you have to manage a huge amount of data, you give access to the needed information to the concerned people.
Improving HR Productivity
Perhaps the most important advantage of HR and payroll software is the increase in the productivity of human resources inside the organization. This software is designed in a way so that it helps the workers improve their performance. The efforts made by employees develop rapidly. Besides the worker’s productivity if influences the works done by the HR department. It simplifies the recruitment process.
Communication
Employee directory is a common feature of every HR system. Apparel industry works require connectivity among all the departments. Without good communication, you cannot maintain a good workflow.
Managers may need to reach out to colleagues at any time. To improve communication among the departments there is one single solution. Hr payroll software for apparel in Bangladesh is the answer to that.
It provides access through the mobile app which enables all the workers to communicate with each other whenever they need it. Thus the manager can easily ensure quality communication. The better communication the better performance and coordination.
Data Analysis and decision making
Data analysis helps you to take an accurate decision. If a manager is well-informed about all the related data it will be easier for him to come to a more reliable conclusion.
HR & payroll software collects all the data immediately and managers can have the answers to many questions.
The question about the reasons for employee turnover, are the leavers were under the same manager? What the manager is doing about it?
if the managers need any training, do the workers need orientation?
Who are the best performers?
What kind of characteristics they have?
Did they take part in any training before?
Why they are doing well?
If anyone is working for a long time why they are at the company? All of these questions can be easily answered using the HR software. Doing the same task traditionally will be tiring and sloppy.
Performance Analyses
As I said earlier the hr software helps the manager to take an accurate decision, it is clear that each and every decision has a big impact on the worker’s performance. The HR department is responsible for keeping the data on employee performance.
They get the updates of the best performers, weak and average performers in a single data table.
For example, hr software records when an employee is coming and leaving the office. It also records when the workers are taking breaks and how much time they are spending there. A manager can get information about working hours.
This kind of software helps the manager to analyze all the performance data. Based on that they can decide what should be done in the future.
A manager can easily perform the tasks of performance-based promotion, demotion, terminations, etc. Besides being a helping hand for the managers, this software works as a guide for the workers as well. They can use the updates to take the necessary steps to improve their performance.
These are some of the reasons why you should adopt hr and payroll software in your apparel company. Among the numerous benefits, these are major advantages that you can take out of this software.
Now it’s time to know what should keep in mind to get prepared for implementing hr and payroll software in your company. You might take it lightly thinking that you don’t need any preparation for it.
But to get success after implementing the HR and payroll software you must prepare your process, prepare your data, build your team, decide how to execute them accordingly.
Process preparation
At first, write down the processes. Make a list of what kind of processes are common in the apparel industry in Bangladesh.
If the processes are not effective then it will bring no benefit to the company. This will be only transferring the processes from a manual to an automated version.
So before you automate the process started by making them efficient. Or develop a roadmap to make them efficient for the company. While preparing the process for automation asks some key questions:
- What needs to be automated
- What can be automated
- What are the insights you don’t get from your current system?
Data preparation
No matter how much modern system you adapt to your company, if the data is inaccurate or not clean that will backfire.
You will not get any benefit from your HR and payroll software. The time you decide to adopt this software in your apparel company you should start auditing data. For the data preparation, you have to find out the missing or wrong data, then work on that system and make it correct.
Do not keep data that is not necessary anymore. Keep one thing in mind that to avoid error you should put heavily processed data first, then go for less processed data. In this preparation keep some key questions in mind:
- Who has the data access?
- What is the current data location and format?
- Where can the users check the data?
- Which data is most important for achieving the goal?
Team preparation
You should involve the higher administration right from the start. There should be a team working on this matter. This can bring a better result.
Without an expert team, implementing hr payroll software for apparel in Bangladesh can become a failure. That’s why you should make a team work together to get the maximum benefit out of it.
Before ending the article, I should mention one last time that implementing HR & payroll software in your apparel industry will benefit your business in multiple ways.
There are thousands of advantages of going for this. But there should be a proper plan before the final implementation.
Because no one will love to see failure after so much investment. Wishing your company to thrive by adopting this software. All the best.
